Careers

Phoenix Art Museum is looking for a Digital Marketing Specialist to enhance and manage the Museum’s social media accounts and our extensive calendar of email marketing campaigns to help the Museum increase its online footprint through increased followers, impressions and engagement; grow the Museum’s general audiences and Museum Membership, in support of attendance and revenue growth; and strengthen brand awareness. The position is responsible for managing and implementing edits to the Museum website.

JOB DUTIES:

1. Develop, implement, and manage social media calendars, including writing, building, and scheduling posts and reporting on the performance of social campaigns (Instagram, Facebook, LinkedIn, YouTube, X, and other platforms);
2. Create targeted, paid social ads and boosted posts; liaise with contract advertising agencies (if applicable) on content calendar and assets for paid social and Google Ads campaigns;
3. Prepare content and graphics, manage mailing lists and distribution, and maintain calendar for all email marketing campaigns in MailChimp, including e-newsletters and promotional emails for the general public, Members, and donor events;
4. Test, assess, and report on organic and paid campaign performance across social media platforms, and email marketing campaigns, and make recommendations for outcome-based improvements to marketing strategies;
5. Develop a set of best practices, recommended rules of engagement, and creative initiatives for social media and email marketing campaigns;
6. Manage and implement edits to the Museum’s bilingual (English and Spanish) website. Experience with WordPress or other website content management systems required;
7. Produce creative and informational copywriting for social media content, email newsletters, web/blog posts, and marketing materials;
8. Manage social media advertising budget, purchase orders, and expense reconciliation.
9. Collaborate cross-departmentally with Membership, Development, Education, Curatorial, and other colleagues to fulfill marketing and communications requests;
10. Ability to build relationships, prioritize and accomplish multiple projects concurrently, problem solve and adapt, and learn on the fly.

MINIMUM QUALIFICATIONS:

1. Bachelor’s degree in marketing, communications, business administration, graphic design, or related field preferred.
2. Minimum two years’ professional experience creating and managing email marketing campaigns and social media content.
3. Minimum two years’ professional experience managing and implementing website content and edits.

Skill and ability to:

1. Exhibit excellent communication skills, including written, verbal, and public speaking.
2. Write, edit, and proofread at an exceptional level.
3. Multi-task, manage time, solve problems, and stay organized, with a steady dedication to excellence in marketing.
4. Remain self-motivated and work independently.
5. Effectively interact with all levels of management, employees, and Members.
6. Prioritize and manage multiple projects simultaneously, work well under pressure and meet deadlines, while maintaining exceptional attention to detail.

Knowledge of:

1. Microsoft Office Suite and Google Workspace.
2. Adobe Creative Cloud.
3. WordPress or other website content management systems.
4. Social media platforms (Instagram, Facebook, LinkedIn, YouTube, X, TikTok, Snapchat, Threads.) and content management systems such as Later and Sprout Social.
5. MailChimp email marketing and audience list management.
6. Canva and CapCut.

To apply submit cover letter and resume with job code PAM-DMS to HR@phxart.org

** Incomplete submissions may not be accepted **

Job Status: Regular, full-time, exempt

Pay Rate: $53,000 – $59,000/year

EOE

Phoenix Art Museum is looking for a Board Liaison and Senior Executive Assistant to perform a wide range of high-level administrative activities for the Director (CEO), facilitating efficient support operations of museum leadership. This leadership position effectively interfaces with internal and external stakeholders including the Board of Trustees, staff, funders, constituents, and community stakeholders. The Board Liaison and Senior Executive Assistant is responsible for administrative functions related to all administrative tasks related to the Board of Trustees, assists with special projects, provides research and advisement on key initiatives, and assists in the necessary functions in the office of the CEO. This position requires highly strategic and efficient organizing skills, effective leadership, teambuilding abilities, emotional intelligence, and human resources.

MAIN JOB DUTIES

1. Serves as Board Liaison and Secretary, overseeing all administrative tasks related to Board of Trustees including but not limited to managing board calendar; organizing and scheduling of board meetings and committee meetings; timely dissemination of board communications and information; records attendance; prepares and disseminates board packets; handles all board requests; in partnership with Board and CEO, organizes on-boarding for new trustees; manages board contacts; and coordinates and manages board budget.
2. Coordinate logistics, facilitate timely preparation and planning of standing committees and assigned ad hoc committees, prepare and email committee packets, distribute minutes in a timely manner.
3. Coordinate logistics, facilitate timely preparation and execution of board functions including events, lunches, both internal and external of the museum.
4. Organizes and facilitates all communications, activities, budgeting, and management f 1952 Society (former Trustees) and Directors Council (philanthropic arm of Director’s (CEO) Office)
5. Proactively keeps the CEO and Museum Leadership Team informed of issues and initiatives specifically related to the Board.
6. Organizes and oversee the annual Museum Leadership Planning Retreat, convening thought leaders among Museum Leadership and Senior Directors on various topics.
7. Serves as key strategist to CEO in advancing core organizational objectives and addressing complex issues.
8. Drafts communications and reports on behalf of the CEO, emulating the director’s “voice” for a large volume of communications
9. Works in collaboration with Senior Executive Assistant to CEO to plan and prepare various programs and perform miscellaneous projects as assigned.
10. Supports the Deputy Director and Museum Leadership team on special Director-initiated projects.

MINIMUM QUALIFICATIONS:

1. Bachelor’s degree; advanced training/experience preferred.
2. Minimum of five years increasingly responsible executive administrative experience.
3. High-level experience in business and strategic planning, organizational development, and cost management.
4. Strong ability to lead and focus on priorities, strategies, and vision.

Knowledge of:

1. Operation of standard office equipment.
2. Clerical and administrative procedures and systems such as filing and recordkeeping.
3. Project management and coordination.
4. Contract review preferred.

Skill and Ability to:

1. Communicate verbally and in written communications in a professional manner with tact and diplomacy, using excellent interpersonal skills.
2. Prepare correspondence, reports, contracts, and other documents proficiently and accurately with excellent composition, proof-reading, and writing skills.
3. Be flexible, adapt to changing needs, and accomplish multiple projects concurrently or at the last minute.
4. Appropriately assess potential problems and problem solve.
5. Maintain confidentiality of information.
6. Work independently with superior organization skills to complete projects in a timely manner.
7. Follow through independently on routine responsibilities.
8. Consistently exercise a high degree of discretion and initiative.
9. Establish and maintain effective working relationships with internal and external clients, including Museum supporters, visitors, members, volunteers, staff, Board Members, and professional contacts.

Submit cover letter and resume with job code PAM-BLEA to HR@phxart.org

** Incomplete submissions may not be considered ***

Job Status: full-time, exempt, regular

Salary Range: $75,000 – $95,000

EOE

Phoenix Art Museum is looking for a Special Events Manager to provide exemplary execution of external and internal events, working collaboratively with program managers from other Museum departments—including Education & Engagement, Development, Curatorial, External Affairs, and Museum support groups—to manage and execute the Museum’s Master Events Calendar. Lead all logistics (i.e. budgeting, sales, contracts, catering and beverage services, vendor management, and event design) for Museum-wide internal events and external rentals keeping within Museum guidelines and policies.

MAIN JOB DUTIES

1. In collaboration with the Curators and Directors, design, manage, and execute all Museum Development, Membership and Support Group programming and events, including but limited to; VIP exhibition openings, Art Bash, Lenhardt Lecture and Dinner Series, Eric Fischl Lecture and Reception, Circles, ACI, MAC, FOCUS, 5 Arts, Board of Trustees meetings, private dinners, special events as assigned;
2. Assist with creating unique and exciting programming that activates the Museum’s spaces to draw new audience segments, increase overall attendance, increase ROI and increase rentals and investment of under-utilized areas;
3. Act as main contact for all vendors providing services onsite; executing agreements and walkthroughs, obtaining insurance policies and ensuring that vendors are capable of respecting all policies and procedures;
4. As needed, assist with marketing submissions for internal programming. Work closely to develop electronic communication and design marketing collateral, which may include invitations, signage, brochures, and other materials;
5. Administer each event budget, review cost and return on investments of all projects, develop revenue and expense projections for overseeing event Curators/Directors;
6. Assist Event Specialist in executing facility rental bookings and Museum programming, as needed.
7. Assure all Museum and private events at the Museum meet and exceed expectations by following established procedures, collaborating with other employees, and ensuring accuracy;
8. Be involved with all happenings on the Museum campus including operations and maintenance schedules and attending meetings with the Café, the Phoenix Theatre, City of Phoenix, and surrounding businesses;
9. Coordinate all scheduling and use of the Museum’s rooms and galleries. Assist in maintaining the master calendar listing of all events, their locations, dates, times and equipment needs, including Museum activities held off-site;
10. Work closely and meet with groups using the Museum facilities to schedule their activities, discuss and arrange for audio visual needs, coordinate catering and vendor schedules, arrange to have the area equipped as requested;
11. Provide, with the aid of custodial staff, all event/meeting areas with required tables, chairs, and other equipment related to the event. Prepare intranet work orders for event-related custodial needs;
12. Review Museum restrictions necessitated by works of art, ensure that all Museum security and safety policies are observed by the users, and proper security staff has been scheduled;
13. Act as lead for all inventory of event furnishings and linens. Maintain an inventory of supplies related to facilities rentals and Museum programming and assist in ordering additional supplies as needed;
14. Assist Sr. Director of Events with leading and training event producing employees across all departments;
15. Prepare and circulate a weekly and monthly summary of upcoming events/meetings for staff, custodians, bartenders, projectionist, Phoenix Theatre, landscapers, and other staff as needed;
16. Maintain positive working relationships with Museum departments by coordinating schedules, meeting regularly, providing timely notification of necessary changes, and maintaining open communication with staff to seek mutually agreeable solutions to problems;
17. Develop working relationships with outside vendors by maintaining timely and effective communication to enhance the event experience;
18. Be available during events (in-person or by phone and radio) to handle issues that may arise; ability to adapt quickly to changes and trouble-shoot when necessary.

MINIMUM QUALIFICATIONS:

1. A minimum of five years’ experience in event coordination and/or event/catering sales, or any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Knowledge of:

1. Event execution;
2. Event management software is preferred;
3. Microsoft Office;
4. Customer service and/or hospitality experience.

Skill and ability to:

1. Exhibit neat, professional image and attitude at all times;
2. Answer a high-volume of telephone calls, emails, and website inquires amidst distractions;
3. Stay organized, with attention to detail, ability to meet deadlines, and work with minimal supervision;
4. Be available some evenings, weekends, and early mornings for successful execution of events;
5. Prioritize and accomplish multiple projects concurrently and follow- through independently on routine responsibilities;
6. Manage a large flow of various communications (database, correspondence, schedules, requests for information, etc.);
7. Communicate efficiently and effectively with tact and diplomacy, both in person, on the telephone with external audiences, e.g., volunteers, members, donors, and trustees;
8. Communicate effectively in writing, with excellent composition, grammar, and proof-reading skills;
9. Maintain confidentiality of information.

Submit cover letter and resume with job code PAM-SEM to HR@phxart.org

*** Incomplete submissions may not be considered ***

Job Status: full-time, regular, non-exempt

Salary range: $55,000 – $60,000

EOE

Phoenix Art Museum is looking for a Staff Accountant to conduct accounting and other related activities in support of the mission and strategic plan of the Museum.

MAIN JOB DUTIES

1. Responsible for carrying out tasks associated with Cash Management, Accounts Receivable, Accounts Payable, and General Ledger, including but not limited to: record daily cash activities, reconcile bank accounts, process vendor payments and reimbursement requests, create billing invoices and record payments, reconcile and post payroll journal entries; and perform account reconciliations.
2. Maintain and update schedules for prepaid, fixed assets, leases, etc.
3. Carry out month-end, quarter-end and year-end close procedures.
4. Respond to inquiries by researching and interpreting data.
5. Prepare ad hoc reports as requested.
6. Maintain and update accounting records.
7. Assist in preparing monthly and quarterly financial statements.
8. Assist in preparing audit schedules and working with auditors.
9. Perform financial analysis as requested by management.

MINIMUM QUALIFICATIONS:

1. Bachelor’s degree from a 4-year accredited university in accounting required;
2. Relevant work experience required;
3. General ledger experience preferred, not required;
4. Audit experience preferred, not required.

Knowledge of:

1. GAAP (generally accepted accounting principles in the U.S.);
2. General business laws and regulations.

Skill and Ability to:

1. Attend to details;
2. Follow instructions and follow through on tasks assigned;
3. Prioritize and accomplish multiple projects concurrently;
4. Communicate clearly and timely in a professional manner;
5. Work effectively with a wide variety of Museum supporters, visitors, members, volunteers, and staff;
6. Work independently and as a team member;
7. Apply problem solving and analytical skills;
8. Maintain confidentiality.

Submit cover letter and resume with job code PAM-STAC to HR@phxart.org

** Incomplete submissions may not be considered ***

Job Status: full-time, exempt, regular

Salary Range: $50,000 – $60,000

EOE

Phoenix Art Museum is looking for a Chief Development Officer. As the largest art museum in the American Southwest, Phoenix Art Museum serves Maricopa County, one of the fastest growing urban regions in the nation, Arizona, and the broader southwest region by creating access to world-class visual arts and learning and engagement programs. Annually, the Museum welcomes nearly 300,000 visitors to view exhibitions and a collection numbering more than 21,000 objects in the areas of American and Western American, Asian, European, Latin American, modern and contemporary art, and fashion design. A groundbreaking partnership with the Center for Creative Photography at the University of Arizona in Tucson provides access to the Greater Phoenix community to exhibitions of fine-art photography.

With the completion of its strategic plan in 2024, the Museum is pursuing ambitious and comprehensive strategic, institutional goals to better enable the Museum to serve its broadest community and create opportunities for learning, creativity, and exchange for persons of all walks of life, ensuring that there are not financial impediments to creating access to the visual arts. As we embark in this work, Phoenix Art Museum is seeking a dynamic candidate for the position of Chief Development Officer, working within the Museum’s Advancement Division. The Chief Development Officer will direct plan, strategize, and execute fundraising and development-related activities; direct the Development Department staff and activities; work closely with the Chief Advancement Officer and the Director and CEO to cultivate and steward the Board of Trustees, major individual, corporate, and foundation donors; advance the planned-giving program for the Museum; and build relationships and collaborate closely with colleagues across the Museum to help advance the mission and support for the Museum.

Job Duties:

1. Prepare and manage strategic development plans in collaboration with the Chief Advancement Officer, ensuring that the department’s activities align with the strategic plan and the operational goals and objectives of the Museum.
2. Lead the Museum’s fundraising efforts for gifts up to $500,000, in support of the Museum’s annual contributed revenue goals. Support the Chief Advancement Officer and the Museum’s director and CEO on the development of transformational gifts.
3. Maintain a portfolio of high-level individual major gift prospects to support fundraising.
4. Oversee the successful execution of the Museum’s fundraising channels, including foundation and government grants, corporate giving, the Circles of Support membership program, the annual fund, fundraising events planned giving, and major giving programs to ensure that the organization has a growing and sustainable stream of contributed revenue.
5. Direct and manage the department’s staff, including interviewing, hiring, performance evaluations, and mentoring team members to develop and grow their fundraising skills.
6. Prepare and oversee the department’s budget and retain ultimate responsibility for its achievement of established revenue goals and expense management.
7. Oversee the facilitation of development events with the support of the Museum’s internal events management team, leveraging necessary resources and staff, to grow and manage a schedule of donor cultivation events including VIP openings and the Museum’s major fundraisers, the pARTy gala and the ACI Holiday Luncheon.
8. Manage donor relationship and stewardship efforts and create an annual plan to ensure donor cultivation and stewardship activities are being fulfilled for donors and sponsors at all levels.
9. Collaborate with the Chief Advancement Officer and the Chief Financial Officer to reconcile development revenue reporting, prepare cash flow projections for contributed revenue, and department projections throughout the year.
10. Coordinate and collaborate with appropriate Museum departments in developing the strategy for grant applications and gift requests to ensure contributions best align donor’s wishes with Museum needs.
11. Support the Chief Advancement Officer in the coordination and management of the Board Development Committee and as an alternative point of development contact with the Museum’s Board after the Director and CEO and Chief Advancement Officer.
12. Work with the Board Chair, Museum Director, Chief Advancement Officer, and the Development Committee Chair, and individual members of the Board to identify their development and networking capabilities to leverage their willingness and ability to help the Museum achieve its goals.
13. Serve as the primary liaison to the Museum’s planned giving committee of the board.
14. Represent the Museum to the community at events and conferences as appropriate, consistent with the annual budget, and the Museum’s goals.
15. Attend all appropriate Museum events to represent the Development Department and interact with members, donors, prospects and community leaders.

Minimum Qualifications:

1. Bachelor’s degree in business, finance, non-profit management, or related field; master’s degree preferred.
2. Minimum of 10 years’ increasingly responsible fundraising experience with proven success in closing gifts and managing development programs, with five years’ management and supervisory experience in development of strategic plans and budgets and ability to manage financial resources effectively; demonstrated leadership of a successful team of professional fundraisers and support staff; proven leadership skills and a distinguished record of professional accomplishments and successful fundraising efforts.

Knowledge of:

1. All aspects of fundraising including foundation and corporate relations, government grants, special events, membership, and individual giving programs; and including knowledge of support roles such as managing the fundraising database team and stewardship officer.
2. Capital campaign experience required.

Skill and ability to:

1. Provide effective leadership, vision, and strategic direction; inspire and motivate staff, donors, and volunteers;
2. Quickly connect with and build long-term relationships with community leaders, current and potential donors, Museum staff, and volunteers; establish and maintain effective working relationships with a variety of representatives of public and private organizations, members of boards, foundations, commissions and support groups, Museum staff, and the general public;
3. Implement systems and structures to support significant growth;
4. Strong managerial, organizational, and time management skills with high attention to detail and high level of problem solving skills;
5. Mentor, coach, and supervise development professionals;
6. Be an exceptional communicator demonstrating excellent written and verbal communication skills; including effective presentation skills; and diplomacy to work with a wide range of Museum supporters;
7. Successfully use, oversee and manage a sophisticated fundraising database program.
8. Possess proficiency in Blackbaud fundraising software or equivalent and Microsoft 365/Office.
9. Work on and manage a comprehensive capital campaign.

Please email cover letter and resume with job code PAM-CDO to HR@phxart.org          

** Incomplete applications may not be accepted for review **

Job Status: Regular, full-time, exempt

EOE

Salary: $150,000 -$165,000 annually