Careers

Phoenix Art Museum’s Modern and Contemporary art curatorial department is inviting current undergraduate students in art history, museum studies, and/or studio art to apply for the Hirabayashi Internship that will provide research and administrative support for the Modern and Contemporary art team and their ongoing initiatives, including two new gallery reinstallations and the organization and planning of a forthcoming survey exhibition and publication on the America postwar artist, Deborah Remington.

Exhibition responsibilities of this position could include updating exhibition checklists, creating artist files; gathering resources and research material on modern and contemporary art movements and themes; preparing agendas and other materials for exhibition meetings; and using Microsoft Teams and other project management software and principles to contribute to the organization and success of the department’s projects.

The publication will require the intern to maintain research/artist files and images, collaborating frequently with Rachel Zebro, Curator of Modern Art and Manager of Collections and Archives, with daily correspondence; gathering object/artist information; essay organization; fact checking/editing; documenting and updating data, and overseeing a production calendar to ensure catalogue deliverables is timely and accurate.

Requisite skills and abilities include:

• A demonstrated knowledge of modern and contemporary art is expected, but students in all areas are encouraged to apply
• Previous museum or gallery experience not required, but preferred
• Proficiency in art historical research and scholarly writing
• Detail-oriented and organized; able and willing to complete administrative tasks as necessary
• Communicate effectively both in written and oral form
• Diligent attention to details and ability to complete projects daily
• Proficiency in Microsoft Teams and other project management software
• Work effectively with a wide variety of Museum supporters, visitors, volunteers, and staff

Eligibility:

Undergraduate level students

Part-Time | Compensation | November 2026 – May 2027: ($17.00/hr; 20 hours per week).

To apply:

Please submit a cover letter and a copy of your resume with the job title Hirabayashi Intern to HR@phxart.org.

Phoenix Art Museum seeks an experienced, highly organized, and compelling writer and administrator to serve as Institutional Giving Manager, leading the Museum’s $1.6M+ portfolio of foundation and government support and contributing to prospect research efforts that advance the Museum’s broader fundraising priorities.

The Institutional Giving Manager is responsible for the full lifecycle of institutional grants—from prospect identification and proposal development through grant administration, reporting, and stewardship. Working collaboratively across the Museum, this position translates the work of curatorial, education, and other programmatic teams into persuasive funding proposals and meaningful reports that demonstrate impact and strengthen relationships with institutional funders.

The position also plays an important role in the Museum’s prospect research program, identifying and researching prospective individual, corporate, and foundation donors and providing actionable intelligence to Development staff, senior leadership, and Trustees.

The successful candidate will be an exceptional writer and researcher who can synthesize complex information into clear and persuasive narratives; manage multiple deadlines and priorities with precision; and build productive relationships with colleagues throughout the organization.

Essential Responsibilities
Institutional Giving and Grants Management – 85%

1. Manage the Museum’s $1.6M+ institutional giving program, including support from private foundations and federal, state, and local government entities.
2. Research funding opportunities and develop compelling letters of inquiry, grant proposals, narratives, applications, and supporting materials that align Museum priorities with funder interests.
3. Manage a comprehensive grants calendar, ensuring the timely submission of proposals, applications, contracts, interim and final reports, and other funder requirements.
4. Collaborate closely with curatorial, education, finance, and other Museum departments to develop grant proposals, establish measurable outcomes, gather required information, and ensure grant-funded projects remain on track.
5. Collect, analyze, and synthesize quantitative and qualitative information regarding grant-funded activities to demonstrate program outcomes and impact.
6. Prepare compelling interim and final grant reports, annual donor reports, and endowment reports that fulfill funder requirements and support strong long-term donor relationships.
7. Maintain accurate and comprehensive records of pending and awarded grants, contracts, reporting requirements, supporting documentation, and institutional information.
8. Develop and maintain productive relationships with Museum staff, senior leadership, Trustees, community partners, and other stakeholders in support of institutional fundraising priorities.

Prospect Research and Development Support 15%

1. Conduct research on prospective and current individual and foundation donors using confidential records, subscription-based research tools, public information, and other appropriate resources, as needed for the Chief Advancement Officer, Director and CEO, and the Board of Trustees.
2. Analyze and synthesize research into concise, actionable prospect profiles, briefings, memos, and reports for Development staff, Museum leadership, the Board of Trustees, and appropriate Board committees.
3. Maintain accurate prospect records, classifications, and research information within the Museum’s CRM and prospect-management systems related to granting organizations.
4. Maintain the highest standards of discretion and confidentiality in handling donor and prospect information and adhere to professional ethical standards.

Qualifications
Required

1. Bachelor’s degree or equivalent combination of education and relevant professional experience.
2. Minimum of four years of progressively responsible experience in grant writing, institutional giving, prospect research, fundraising, or related nonprofit or educational work.
3. Demonstrated ability to develop clear, persuasive, and successful grant proposals and other fundraising communications.
4. Exceptional writing, editing, research, analytical, and verbal communication skills.
5. Strong project-management and organizational skills, with demonstrated ability to manage multiple complex projects and deadlines simultaneously.
6. Ability to gather information from multiple stakeholders and translate programmatic goals, activities, and outcomes into compelling cases for support.
7. Strong interpersonal skills and ability to collaborate effectively with colleagues across departments and organizational levels.
8. Sound judgment, discretion, diplomacy, and demonstrated ability to handle sensitive and confidential information.
9. Proficiency with Microsoft Office, particularly Word and Excel, and comfort learning and using database, research, and project-management platforms.

Preferred

1. Experience managing foundation and/or government grant portfolios within a nonprofit, cultural, arts, or educational organization.
2. Experience with prospect research and prospect-development practices, including wealth screening, philanthropic research, and donor data analysis.
3. Experience with foundation directory tools, government grant platforms, or comparable institutional funding research tools.
4. Experience with Blackbaud Altru or another nonprofit CRM/fundraising database.
5. Familiarity with prospect-development standards and fundraising ethics.
6. Experience working in a museum, arts and culture organization, educational institution, or other mission-driven nonprofit environment.

What Success Looks Like

The successful Institutional Giving Manager will combine excellent writing and research skills with rigorous project management and an ability to work collaboratively across the Museum. This individual will help grow and diversify institutional support, ensure exceptional stewardship of foundation and government funders, identify promising new sources of philanthropic support, and provide Museum leadership and fundraisers with the information they need to build strong donor relationships.

This is an opportunity for a development professional who enjoys both the creative and analytical sides of fundraising: building a compelling case for support, discovering new philanthropic opportunities, developing meaningful relationships across an organization, and connecting funders with work that makes a measurable difference in the community.

Please email cover letter and resume with job code PAM-IGM to HR@phxart.org                                                   

** Incomplete applications may not be accepted for review **

Job Status: Regular, full-time, exempt                                                                                  EOE

Salary: $75,000 -$85,000 annually

Phoenix Art Museum is looking for part-time Gallery Attendants to help provide a welcoming, safe, secure environment for the Museum’s collections, its members, guests, volunteers, and staff while maintaining the Museum’s customer service program and standards.

MAIN JOB DUTIES

1. Assist guests; provide direction to works of art, exhibitions, and Museum amenities to enhance their visit. Provide general information about the Museum and its exhibitions, the Palette restaurant, the Museum Store, facility rentals, and upcoming events.
2. Remain alert and watchful, circulate frequently through scheduled posts to deter acts of vandalism, theft, or negligence and ensure the safety and positive experience of guests.
3. Report all suspicious conditions or persons; provide descriptions of violators of Museum policies; report accidents, injuries and/or hazardous conditions. Advise Security Dispatch of any areas of the Museum that require cleaning and/or maintenance for the safety of others.
4. Stand at posted area for long periods.
5. Effectively handle evacuations and difficult situations according to Museum policy. Provide First Aid care to those in need.
6. Assist in the set-up and takedown of special events.
7. Proactively seek and obtain information regarding Museum policies/promotions, activities, and events in order to provide a high level of customer service.
8. Operate the Museum’s paperless check-in system and provide positive customer service experiences to all Museum guests and clients.
9. Actively promote and sell Museum memberships.

MINIMUM QUALIFICATIONS:

1. High school graduate or equivalent
2. Minimum one-year customer service experience.

Knowledge of:

1. Basic customer service best practices and communication skills
2. Basic technology/computer software (iPad, Microsoft Word, Excel, PowerPoint)
3. Microsoft Outlook

Skill and ability to:

1. Enjoy working with the public, meeting new people, and working with volunteers.
2. Learn and use the Museum’s ticketing system and paperless check-in system.
3. Learn CPR, AED, first aid, and emergency evacuation procedures.
4. Develop a working knowledge of the art in the permanent collection.
5. Work a flexible schedule including weekends and holidays.

Submit cover letter and resume with job code PAM-PTGA to HR@phxart.org

** Incomplete submissions may not be considered ***

Must have some weekend and evening availability

Job Status: part-time non-exempt, regular

Pay rate: $16.50/hour

EOE

Phoenix Art Museum is looking for a Security Supervisor to supervise and direct the daily operations of the Security Department to provide a safe, secure, and welcoming environment for the Museum’s collection, members, visitors, volunteers, contractors, and staff. Serves as the on-site operational leader during assigned shifts, exercising independent judgment to coordinate security operations, emergency response, building access, customer service, and cross-department operations while maintaining the Museum’s customer service standards and operational priorities. Security Supervisors are expected to exercise independent judgment in directing daily security operations, responding to emergencies, coordinating building access, prioritizing staffing resources, and addressing operational issues consistent with Museum policies. During assigned shifts, the Security Supervisor may serve as the highest-ranking operational representative on site until relieved by senior management. Decisions should prioritize life safety, protection of the Museum’s collection, continuity of operation, and exceptional visitor service. Security Supervisors are expected to resolve operational issues independently whenever practical and escalate matters to senior leadership when circumstances require.

JOB DUTIES INCLUDE:

1. Provide leadership and supervision for assigned staff including Security Officers, Gallery Attendants, and Dispatch Operators. Duties include planning, scheduling, organizing and directing work, training staff, conducting interviews, recommending hiring decisions, coaching employees, administering corrective action consistent with Museum policy, completing performance evaluations, and making disciplinary recommendations.
2. Prioritize and coordinate multiple operational requests while balancing the safety, security and operational needs of the museum.
3. Maintain schedule flexibility based on assigned supervisory responsibilities and departmental needs. Certain assignments may require evening, weekend, holiday, after-hours, or short-notice availability to provide supervisory coverage, respond to operational needs, special events, emergencies, staffing shortages, or other unplanned circumstances.
4. Conduct daily briefing sessions with Security staff and coordinate daily post assignments, staffing adjustments, breaks, and lunches.
5. Serve as the on-site management representative during assigned shifts, making operational decisions regarding security, life safety, visitor issues, building operations, and emergency response when senior management is unavailable.
6. Promote consistent leadership practices, professional communication, accountability, teamwork, and a positive workplace culture within the Security Department.
7. Assist in the development and implementation of training programs including security procedures, emergency response, customer service, building evacuation, fire systems, ADA compliance, and art handling.
8. Perform security escorts as needed for guests, volunteers, contractors, vendors, media, and VIPs.
9. Enforce all Museum security policies and procedures.
10. Investigate, document, and respond to security incidents, visitor concerns, medical emergencies, facility issues, and policy violations. Coordinate with law enforcement, fire personnel, EMS, contractors, and Museum leadership as needed. Provide first aid within certification level and determine when outside emergency assistance is required.
11. Prepare logs, incident reports, supervisor pass-downs, and other documentation as required.
12. Assist in monitoring security-sensitive areas including galleries, art vaults, mechanical and electrical rooms, and Museum offices.
13. Coordinate with the Facilities Department and/or City of Phoenix regarding building maintenance, repairs, contractors, utilities, building systems and facility related incidents.
14. Coordinate with the Events Department regarding event staffing, logistics and operational support, as well as compliance with Arizona liquor laws. Assist with event setup and breakdown as needed.
15. Oversee Security Dispatch operations utilizing access control, CCTV/video management systems, fire and intrusion alarm systems, visitor management software, radio communications, and other integrated security technologies.
16. Coordinate with Museum departments regarding exhibitions, art movements, special events, tours, deliveries, VIP visits, and facility projects to ensure appropriate staffing and security coverage.
17. Open, secure, and close the Museum in accordance with established procedures.
18. Communicate regularly with Security staff regarding Museum policies, operational changes, activities, and events.
19. Participate in departmental meetings, leadership meetings, training, and other Museum activities as required.
20. Maintain professional and courteous communication with visitors, volunteers, contractors, staff, and outside agencies.
21. Provides operational coverage by performing Security Officer, Gallery Attendant, Dispatch Operator, or Event Staff duties when necessary to maintain continuity of operations.

MINIMUM QUALIFICATIONS:

1. High school diploma or equivalent required; some college preferred.
2. Previous experience leading, supervising, or directing staff required.
3. Experience in security, public safety, hospitality, museum operations, higher education, healthcare, or a related customer service environment preferred.

Knowledge of:

1. Supervisory principles and personnel management.
2. Museum operations and collection protection.
3. Security and emergency response procedures.
4. Incident command principles, risk assessment, and problem solving.
5. Customer service, conflict resolution, and balancing security requirements with exceptional visitor service.
6. CCTV, access control, intrusion detection, and fire alarm systems.
7. Scheduling and timekeeping software.

Skill and Ability to:

1. Supervise, motivate, and evaluate staff.
2. Exercise sound independent judgment.
3. Prioritize multiple competing operational demands.
4. Write clear reports and maintain accurate documentation.
5. Read floor plans and building schematics.
6. Become certified in American Red Cross CPR, First Aid, and AED.
7. Maintain confidentiality.
8. Stand for extended periods and lift up to 50 pounds, respond rapidly to emergencies, and traverse all areas of the Museum campus.
9. Interact effectively with Museum visitors, members, volunteers, contractors, staff, and public safety agencies.

Please submit cover letter and resume with job code PAM-SUP to HR@phxart.org

*** Incomplete submissions may not be considered ***

Job Status: full-time, exempt, regular                                                             EOE

Salary: $45,000-$46,000/year